To professionally and prudently manage, monitor, and protect the City’s finances and assets. To provide timely and accurate financial reporting for the City Council, City Manager, staff, and the citizens of Gainesville.
To provide accurate and timely budget and financial information so that the City of Gainesville can better serve the citizens efficiently and effectively.
The Finance Department is chiefly responsible for the central processing of all financial data for the City. The department processes accounts payable documents, accounts receivable invoices, purchase requisitions, purchase orders, and payroll, while also being responsible for the data processing functions for Finance and Utility Billing. Preparation of reports such as: the annual budget, the Annual Comprehensive Financial Report, the annual disclosure reports to designated state and national information repositories, arbitrage disclosure reports, and periodic interim financial reports, including monthly and quarterly budget monitoring reports are also the responsibility of the department.
Under the supervision of the Director of Finance, the cash management, investments, and depository functions are also performed, as well as accounting and tracking of the City’s fixed assets inventory. The Finance Department performs several internal audit functions during the year and also works closely with the external auditors to complete the annual audit each year.
The Finance Department has a variety of responsibilities. In summary, those responsibilities can be categorized into the following areas:
- Financial Reporting
- Budget Preparation / Monitoring
- Cash Flow / Investments
- Accounts Receivable
- Accounts Payable
- Fixed Asset Documentation / Reporting
- Payroll Processing
- Coordinate Annual Audit
- Internal Controls / Audit
- Filing For All Disclosures For All Debt Issued by the City
- Annual Arbitrage Filing